Appendix 18
Non-recurrent Grants (Major Repairs)
Major Repairs Grants for items costing $3,000 or above
I.	For estate schools
	1.	Requests for subsidy towards the cost of items such as major internal repairs to buildings, internal redecorations etc. costing $3,000 or above must be submitted to the Education Department on the appropriate form (Appendix 30) attached to the call circular issued annually to schools to apply for non-recurrent grants for major repairs/alterations not later than the date prescribed by the Director each year so that requests may be considered by the Education Department for inclusion in the following year's Draft Estimates.
	2.	In making their application of works, schools will have to specify the scope of works to be done without giving the estimated costs and state the reasons why the repairs are needed. Professional staff of Housing Department will prepare to act as consultant to each school as to whether major repairs works will be required. Schools may contact their respective Housing Manager for assistance. Schools should also note the guide to the services provided by the Housing Department as details in Attachment A(i) and the demarcation of maintenance responsibilities for fixed permanent building services installations (in addition to electrical wiring and switch gears) as shown in Attachment A(ii).
	3.	The Education Department will carry out a preliminary vetting of all applications from schools. Professional officers of Housing Department will then decide if the school's applications are technically justified and advise the Education Department of the estimated costs accordingly.
	4.	Requests for subsidy in respect of major internal repairs which have not been included in the estimates will not normally be considered unless they are of an emergency or unforeseen nature.
	5.	Subject to the availability of funds, the Education Department will inform schools of the approved projects in due course. Professional officers of Housing Department will then approach individual schools to arrange for the works programme.
	6.	All repairs works will be carried out by government term contractors supervised by the Housing Department.
	7.	The Housing Department will not be responsible for any works on non-school portion which is separately identifiable from the school portion. However, the Housing Department will undertake building services items of work on non-school portion which are inseparable from the school portion. The Housing Department will inform the school direct of the cost of the inseparable work items (plus 20% on cost). If the school has no objection to the cost involved, the Housing Department will carry out the work upon receiving the necessary deposit from the school. Schools should note that all correspondence in relation to such work should be copied to the Education Department for reference.
	Note:
		(i)	All School Management Committees, as building tenants, should be responsible for the safety and soundness of their buildings. The Housing Department acting in their roles as works agents would be responsible only for the sufficiency of the actual repair work projects undertaken by them. However, it would be prepared to provide consultant advisory services, on request, to any tenants who might require advice on the condition of their buildings, or part thereof, which may be giving rise for concern.
		(ii)	The external parts of all estate school buildings shall be maintained by the Housing Department.
II.	For non-estate schools
	1.	Requests for subsidy towards the cost of items such as major repairs to buildings, redecorations etc. costing $3,000 or above must be submitted to the Education Department on the appropriate form (Appendix 30) attached to the call circular issued annually to schools to apply for non-recurrent grants for major repairs/alterations not later than the date prescribed by the Director each year so that requests may be considered by the Education Department for inclusion in the following year's Draft Estimates.
	2.	In making their application of works, schools will have to specify the scope of works to be done without giving the estimated costs and state the reasons why the repairs are needed. Schools should note the guide to the services provided by the Architectural Services Department as detailed in Attachment B.
	3.	Professional officers of the Architectural Services Department will categorize the works as per the "Work type" as detailed on the "Major Repairs/Alterations" application form and advise the Education Department on the estimated costs and provide comments as necessary on the technical aspects of the work.
	4.	Requests for subsidy in respect of major repairs which have not been included in the Estimates will not normally be considered unless they are of an emergency or unforeseen nature.
	5.	Subject to the availability of funds, the Education Department will inform schools of the approved projects in due course. The professional officers of the Architectural Services Department will then approach individual schools to arrange for the works programme.
	6.	Repairs works will normally be carried out by government term contractors supervised by the Architectural Services Department.
	7.	The Architectural Services Department will take up repair works in a non-school portion if it is inseparable from the school portion at which repair works are to be carried out. However, a 20% overhead cost for any works undertaken on non-school portion will be charged. The Architectural Services Department may not take up any works in a non-school portion which is separately identifiable from the school portion.
	Deed of Covenant
	8.	Where capital works exceeding $0.5 million is to be carried out in school buildings erected on private land, the trustees or legal representatives of the sponsors must execute under seal and register by Memorial in the Lands Department a Deed of Covenant which shall contain such provisions as the Director may require, and shall in particular provide the following :
		(a)	That the premises will be used solely for approved educational purposes or other purposes approved by the Director.
		(b)	That the school will be managed in accordance with the Education Ordinance and its subsidiary legislation and the Code of Aid for Special Schools.
		(c)	That if the sponsor should at any time desire to be released from the foregoing obligations, or if for any reason the school ceases to be accepted by the Director as an aided school, the sponsor may be required to repay the whole amount of grant to Government or an equitable proportion of such grant as assessed by the Government.
		(d)	That in the event of any breach or non-performance of any of the terms, covenants and conditions contained in the Deed of Covenant, it shall be lawful for the Government to re-enter upon the lot and the school without the payment of any compensation whatsoever.