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NOTES FOR PREPARATION
OF INVITATION TO TENDER
(Please read in conjunction with EDBC30/99
Tendering and Purchasing Procedures in Aided Schools.)
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| Firm
Name and Address |
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As
indicated in Approved Supplier List, the firm code should be quoted
with a bracket. |
| School
Ref. No. |
-
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According
to the school's filing series. |
| Date |
-
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The
date of mailing of invitation despatched by Registered Mail. |
| Para
2. |
-
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Indicate
the category of Stores to be supplied or the Services to be undertaken. |
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e.g. |
(i) |
"Tender
for ..... for the supply of scientific equipment." |
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(ii) |
"Tender
for .......... for the repair of school furniture." |
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DO
NOT USE ONE INVITATION FOR TWO CATEGORIES OF STORES INVOLVED. |
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|
....... |
addressed
to the |
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Principal/Headmaster,
and full postal address of the school...... |
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|
....... |
noon
on (date) |
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|
refers
to the tender closing date which has been set. Capital letters be
printed. e.g. 17th AUGUST, 1981. |
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Closing date is preferable to be set on Monday because there will be 41/2
consecutive working days for completion of price comparison table. Schools should
give about one month's notice to the tenderer.
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| NOTES
FOR PREPARATION OF TENDER FORM FOR SUPPLY |
| The
heading |
-
|
Tender
form for the Supply of ..........
Insert the category of stores required. |
School Ref. No. )
Tender Closing date )
|
-
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Identical
to those as specified in the invitation to tender. |
| PART
II |
-
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To
be examined by the school and to ensure that this part is completed
by the tenderer. |
| NOTES
FOR PREPARATION OF TENDER FORM FOR SERVICE |
| Same application as above
except with the category of stores to be repaired should be inserted
in the heading. |
e.g. ...... FOR THE SERVICE OF REPAIRING FURNITURE .......
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NOTES
FOR PREPARATION OF TENDER SCHEDULE
The school may use large sheets or use continuation sheets with page
number inserted at the right hand corner on the top but the format
should be the same as illustrated.
Wider spacing should be provided between the items.
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| NOTES FOR PREPARATION OF PRICE COMPARISON
TABLE |
| All sub-headings |
- |
These should be completed
for easy reference. The completion of such serves the purpose of a
counter check on the process of tenders. |
| Suppliers' Names |
- |
Please also insert a firm
code in a bracket. The firms' names should be shown in the 'box' provided.
Do not use firm 'A' 'B' 'C' etc. and with keys to be shown at the
bottom of the table. The total cost of each item should be quoted. |
| School's nominated suppliers |
- |
Under normal tendering
procedure, these Suppliers are not required. However, if schools have
established a source of supply with favourable prices, the nominated
suppliers may also be invited to tender in addition to other 5 (or
more) registered suppliers with a view to saving government subsidy
and/or school's own funds. |
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The table MUST BE prepared
in the same format as illustrated for easy reference. |