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Recurrent Grants |
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Salaries Grant to cover approved salaries less approved fees |
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18. |
(a) |
The approved Salaries Grant will be paid monthly and will consist of the approved salaries for all teaching staff and all other staff employed in accordance with the terms of this Code of Aid less the income from approved fees. To reconcile the grants already paid out with the actual approved expenditure, adjustment of over or under payment may be made from time to time, but the final adjustment for the accounting year, or the financial year as the case may be, will be made after the submission of audited annual accounts. |
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Powers of the Director to reduce or withdraw Salaries Grant |
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(b) |
The payment of Salaries Grant in respect of staff specifically provided for a particular purpose will be dependent on the effective carrying-out of that purpose. |
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Schools receiving Administration Grant |
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(Please read in conjunction with EDBC5/99 Revised
Administration Grant.) |
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For schools that have elected to receive the Administration Grant, the salaries for the clerical and janitor staff will be paid out of the Administration Grant.
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19. |
Boarding fees charged in a practical school which is in receipt of aid under the terms of this Code of Aid, shall be subject to approval by the Director. Standard boarding fees for aided practical schools are stated at Appendix 2. |
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20. |
Unless otherwise permitted in writing by the Director, the boarding fees shall be collected on or after the first school day of each month during which the pupil is resident in the practical school. |
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21. |
The Principal may approve the remission of fees in respect of pupils in need, and shall maintain a register of such remissions. The permitted level of fee remission is set out at Appendix 2. However, approval may be sought to vary the level of fee remission in special cases.
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22. |
Approved establishments for teachers and other staff are shown at Appendix 3.
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23. |
Expenditure on account of salaries and allowances will be allowed for grant purposes at the rates laid down at Appendix 4 or as otherwise approved by the Director.
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24. |
Salaries of all staff shall normally commence from the date of assumption of full duties, and shall normally cease immediately after the last day of performance of full duties, except as provided for at Appendix 8.
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Increments may be granted or withheld |
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25. |
(a) |
Increments in salary for staff will normally be given by the Management Committee of a practical school/skills opportunity school when they fall due. Increments for part-time teachers will be based on the due proportion of the full-time scale, and will be given on an annual basis when they fall due. |
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(b) |
When it appears to the Management Committee of a practical school/skills opportunity school in receipt of aid under the terms of this Code of Aid, that the service of a member of the staff has been unsatisfactory, the Management Committee may, subject to approval by the Director, withhold an annual increment. In such case, the Management Committee shall notify the Director in writing of its intention to withhold the increment and its reasons for so doing, and shall notify the member of staff in writing of its intention to withhold the increment. Such notification to the Director and to the member of staff shall normally be given three months before the incremental date.
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Director may approve increments for experience on appointment |
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26. |
(a) |
On appointment to an aided practical school/skills opportunity school, a teacher shall receive incremental credit for full-time or part-time previous teaching experience on the basis of one increment for each year of full-time service or the equivalent in aggregated part-time service in - |
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i) |
a government school, |
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ii) |
an aided school, |
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iii) |
an assisted private school on or after |
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iv) |
a private school on or after |
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Service in assisted private schools prior to |
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(b) |
Incremental credit for experience on appointment in the case of other professional staff of a practical school/skills opportunity school may be awarded in accordance with the above principles, where applicable.
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Classification of staff in practical schools and skills opportunity schools |
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27. |
For the purpose of Sections 28-38 of this Code of Aid, with regard to leave conditions and replacement staff, staff in practical schools/skills opportunity schools are classified as follows : |
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(a) |
Teachers |
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All staff in the teaching grades, including head teachers and workshop teachers (WT). |
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(b) |
Laboratory Technicians |
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(c) |
Non-teaching staff |
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i) |
Specialist staff including school social workers, educational psychologists, wardens, assistant wardens, boarding service masters/mistresses I and boarding service masters/mistresses II. |
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ii) |
Non-specialist staff including clerks, clerical assistants, workshop attendants, special drivers, motor drivers, cooks, watchmen and janitor staff.
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Paid sick leave and maternity leave |
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(Please read in conjunction with: |
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28. |
(a) |
The Management Committee of an aided practical school/skills opportunity school may, subject to the approval of the Director, grant paid sick leave to teachers, laboratory technicians, and specialist staff employed in the school. The rules governing such leave are as shown at Appendix 12. |
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The Management Committee of an aided practical school/skills opportunity school may, subject to the approval of the Director, grant paid special tuberculosis leave to all teachers, laboratory technicians and specialist staff employed in the school. The rules governing such leave are as shown at Appendix 12. |
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The Management Committee of an aided practical school/skills opportunity school may, subject to the approval of the Director, grant paid maternity leave to female teachers, laboratory technicians, and specialist staff employed in the school. The rules governing such leave are as shown at Appendix 13. |
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(a) |
The Management Committee of an aided practical school/skills opportunity school may, subject to the approval of the Director, grant paid sick leave to non-teaching non-specialist staff employed in the school. The rules governing such leave are as shown at Appendix 12. |
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The Management Committee of an aided practical school/skills opportunity school may, subject to the approval of the Director, grant paid maternity leave to female non-teaching non-specialist staff employed in the school. The rules governing such leave are as shown at Appendix 13.
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30. |
(a) |
Any teacher, laboratory technician, or specialist staff in an aided practical school/skills opportunity school selected by the Director for a course of training may continue to receive full salary for the approved period of study leave. |
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(b) |
Teachers, laboratory technicians, or specialist staff in an aided practical school/skills opportunity school attending such other course as the Director may have approved, may receive, for the approved period of study leave, full salary or such proportion of full salary as the Director may determine. No application or paid study leave will be considered unless the prior approval of the Director has been obtained for the staff to attend the course.
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Director may approve the grant of paid leave for other purposes |
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31. |
(a) |
The Director may approve the grant of paid study leave or leave for other specially approved purposes to the Principal of an aided practical school/skills opportunity school. While the Principal is absent on such approved leave exceeding 30 days, the acting Principal shall receive the appropriate allowance. |
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(b) |
On the recommendation of the practical school/skills opportunity school Management Committee, the Director may approve paid leave for teachers, laboratory technicians, and specialist staff for other specially approved purposes.
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Director
may approve the grant of paid annual leave to staff |
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32. |
(a) |
Normally special leave with pay will not be granted to teachers on account of personal affairs during the term. However, in exceptional cases, the Supervisor may grant a maximum of 2 days special leave with pay per academic year to teachers on grounds of urgent private affairs of grave importance. |
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Laboratory technicians and non-teaching staff, who do not enjoy school holidays, may be granted full pay leave on an annual basis. Such leave shall be taken during the long holidays as the Director will not approve the appointment of supply or temporary staff. The rules governing such leave are shown at Appendix 14.
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33. |
(a) |
The Director may approve the grant of no-pay leave to any teacher, laboratory technician and specialist staff of an aided practical school/skills opportunity school recommended for such leave by the Management Committee. Such no-pay leave shall not count for purposes of increments. |
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(b) |
When the last day of such no-pay leave is followed by a Sunday or gazetted public holiday, such Sunday or gazetted public holiday will be regarded as an extension of the period of no-pay leave. |
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(c) |
When the last day of such no-pay leave is followed by a school holiday other than the major school holidays, i.e. Christmas Holidays, Chinese New Year Holidays, Easter Holidays and Summer Vacation, payment of salary will resume on the day following the last day of such no-pay leave provided that the day is neither a Sunday nor a gazetted public holiday. |
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(d) |
When the last day of such no-pay leave is followed by the major school holidays, i.e. Christmas Holidays, Chinese New Year Holidays, Easter Holidays and Summer Vacation, payment of salary will resume on the day in which the member of staff reports to school for duty provided that it is neither a Sunday nor a gazetted public holiday. |
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(e) |
Where, however, no-pay leave has been granted as no-pay maternity, sick or special tuberculosis leave, payment of salary will resume on the day following the last day of such no-pay leave, notwithstanding that the day following the last day of such no-pay leave may be a Sunday or a gazetted public holiday.
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Director may approve employment of supply teachers and laboratory technicians |
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(Please read in conjunction
with: |
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EDBC60/99
Substitute Teacher Grant and Funding Flexibility; and
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34. |
(a) |
The Director may approve the employment of supply teachers and laboratory technicians, if it appears to him that their employment is necessary to substitute for teachers and laboratory technicians absent on account of sick leave, maternity leave or special tuberculosis leave or any other approved leave for more than two days, whether such leave be paid or unpaid. |
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(b) |
A supply teacher shall be of the same grade as, or of a lower grade than, the teacher for whom he is substituting; except that a non-graduate teacher may be engaged to replace an unqualified teacher. A supply teacher is paid on fixed daily rates as stated at Appendix 4. |
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(c) |
Supply laboratory technicians shall be paid the daily rate of a non-graduate teacher, if they hold an approved Laboratory Technician Certificate or equivalent, otherwise the daily rate of an unqualified teacher shall be paid.
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Director may approve employment of temporary teachers and laboratory technicians |
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(Please read in conjunction
with: |
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EDBC60/99
Substitute Teacher Grant and Funding Flexibility; and |
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35 |
(a) |
The Director may approve the employment of temporary replacements on monthly terms of the appropriate grade for Principals, teachers and laboratory technicians who have been granted maternity leave, paid sick leave, paid study leave or no-pay leave for a period not less than 90 days. |
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(b) |
A temporary replacement on monthly terms may also be approved to fill a vacant teacher or laboratory technician post of an aided practical school/skills opportunity school in circumstances where it appears to the Director that the appointment of a supply teacher or laboratory technician under the terms of Section 34 of this Code of Aid would be inappropriate.
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Director may approve employment of temporary replacement for specialist staff |
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(Please
read in conjunction with: |
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36. |
The Director may approve the employment of temporary replacement for specialist staff who have been granted the following leave for a period not less than 30 days : paid sick leave, paid leave for other purposes, paid maternity leave, paid study leave or no-pay leave.
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Director may approve employment of temporary replacement for non-specialist staff |
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(Please
read in conjunction with: |
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37. |
In case that a school has only one clerk, the Director may approve the employment of a temporary replacement when the clerk is on approved sick leave or maternity leave for not less than 14 days. Such a temporary clerk will be paid on fixed daily rates as announced in the relevant circular. A replacement staff substituting for a period not less than 90 days will be paid on a monthly basis. |
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(b) |
The Director may approve the employment of temporary replacement for motor drivers/special drivers in practical schools/skills opportunity schools who are on approved sick leave, maternity leave or no-pay leave for one or more days, or at the discretion of the Director, for any unfilled vacancies provided that the practical school/skills opportunity school has made every effort to fill such vacancies. Such a temporary driver will be paid on fixed daily rates as announced in the relevant circular. A replacement staff substituting for a period of not less than 90 days will be paid on a monthly basis.
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Director may approve the appointment of supply staff for the boarding section |
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(Please
read in conjunction with: |
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38. |
(a) |
The Director may approve the employment of supply staff in place of boarding service masters/mistresses II, cooks and janitor staff employed in the boarding section if it appears to him that their employment is necessary to substitute for staff absent on account of sick leave, maternity leave or no-pay leave for more than two days, or at his discretion for any unfilled vacancies provided that the practical school has made every effort to fill such vacancies. |
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(b) |
For boarding sections which are fully operational all year round, the Director may approve the employment of relief workers to substitute for boarding service masters/mistresses II, cooks and janitor staff on annual leave if their leave cannot be staggered. Prior approval of such leave must be obtained from the Director. |
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(c) |
The daily rates of pay for the above supply staff and relief workers are contained at Appendix 4. |
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Calculation of
Administration Grant |
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(Please read in conjunction
with: |
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EDBC27/2000
Operating Expenses Block Grant for Aided Schools; and |
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39.A. |
(a) |
An Administration Grant to enable schools to employ clerical and janitor staff to meet their specific needs shall be paid monthly in advance to those schools which have elected to receive the grant. The amount of grant shall be calculated in accordance with the formula as shown at Appendix 33. The Administration Grant may also be used for the cleaning of the school premises by contract. |
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(b) |
Any surplus in the Administration Grant shall be carried forward and accumulated from year to year to be treated as a reserve subject to Section 17. |
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Appointment of clerical and janitor staff in schools elected to receive Administration Grant |
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(Please read in conjunction with EDBC5/99 Revised Administration Grant.) |
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B. |
(a) |
The Management Committee of a school elected to receive Administration Grant under the terms of this Code of Aid shall be responsible for the appointment, dismissal, salaries and terms of service of clerical and janitor staff, and the salaries of these non-teaching staff shall be paid out of the Administration Grant. |
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(b) |
The Management Committee of the school shall notify the Director promptly of the change of clerical or janitor staff and specify the effective date.
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(Please
read in conjunction with:
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School and class grant |
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40. |
(a) |
A School and Class Grant inclusive of a Library Grant element shall be made in respect of practical schools/skills opportunity schools where no tuition fee is charged and shall be paid half-yearly. The amount of grant shall normally be assessed according to approved class organization of the school. The rates of the School and Class Grant are as announced in the relevant circular. |
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(b) |
Items of expenditure which may be charged to the School and Class Grant Account are shown at Appendix 16. |
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Size of classes in practical schools and skills opportunity schools |
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(c) |
The number of pupils per class in practical schools and skills opportunity schools shall not exceed the following levels, except with the permission in writing of the Director : |
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i) |
Practical schools |
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ii) |
Skills opportunity schools |
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(d) |
The Director may from time to time approve such other ratios of pupils per class, in respect of such other categories of pupils in need of special educational provision, as may seem to him necessary.
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41. |
(a) |
The Government shall carry the risk of damage or loss to the school premises of aided schools including furniture and equipment caused by fire, natural disasters such as typhoons, earthquakes, flooding, etc. and other perils such as an aircraft crash, explosion, impact by any road vehicle, sprinkler leakage or bursting or overflowing of water tanks, apparatus and pipes, riots or malicious acts of any person, and damage caused by construction or excavation work by a third party adjacent to the school or in its vicinity; loss of standard items by theft and burglary; and loss of cash (government funds only) in transit. Details concerning the procedures for assessment and settlement of claims for damage, destruction or loss of standard items in the cases mentioned above and related security measures are set out at Appendix 31. However, schools should themselves decide whether to take out insurance for non-school portions and above-standard or non-standard items of furniture, equipment and buildings and the premiums shall be met from schools' own funds. |
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(b) |
The Government shall take out the insurance for Public Liabilities and Employees' Compensation as required by the Employees' Compensation Ordinance on behalf of all aided schools under a Block Insurance Policy. However, schools should note that staff who are not on government subvented payroll, i.e. paid through Salaries Grant and Administration Grant, are not covered by the Block Insurance Policy. Schools should arrange their own insurance to cover this type of staff, if any, and the premiums shall be met from schools' own funds. |
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(c) |
Schools may, on behalf of parents, arrange with any insurance company a separate insurance policy to cover personal accidents of pupils during school time or whilst the pupils are participating in any school activities other than what may have been covered by the Block Insurance Policy in (b) above. Parents may be requested to pay the premium and should have the full discretion in accepting or not accepting such an arrangement.
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Director may approve reimbursement of rent and rates |
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42. |
The Director may approve full reimbursement of rent, government rent and rates actually paid for practical school/skills opportunity school purposes. |
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Boarding Grant |
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(Please read in conjunction with: |
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43. |
A Boarding Grant consisting of a Food Grant element and a Miscellaneous Grant element shall be made in respect of an approved boarding section of a practical school and shall be paid monthly at the rates as announced in the relevant circular. The amount of grant shall normally be assessed according to actual enrolment in the boarding section. Items of expenditure which may be charged to the Boarding Grant Account are shown at Appendix 16.
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Lift Maintenance Grant |
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44. |
A Lift Maintenance Grant shall be made in respect of practical schools/skills opportunity schools operating lifts for use by pupils to meet the cost of lift maintenance and servicing. The payment of this grant will be made on a reimbursement basis towards the actual amount paid by the schools. |
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Class Grant for Complementary Studies |
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(Please
read in conjunction with:
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45. |
Additional class grant to enable practical schools and skills opportunity schools to cover all instructor fees, consumables and furniture/equipment cost for the courses run under complementary studies. The grant shall be paid half-yearly together with the School and Class Grant. |
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